A custom AI document parser that turns your PDFs into structured data
Stop retyping PDF data into spreadsheets. A parser tuned to your exact document format and fields.
Every business with a repeating PDF format eventually has someone manually retyping it into a spreadsheet or CRM. That work doesn't scale, and it's exactly the kind of task a custom-tuned parser handles reliably once it's built around your actual documents instead of a generic PDF-to-text tool.
This offer is built on the same approach behind my live insurance renewal-letter parser, currently running in production and pulling structured fields out of real carrier documents. I tune the parser against your actual document samples and exact field list, not a one-size-fits-all extraction template, because document formats vary enough between industries that a generic parser tends to get the easy fields right and the important ones wrong.
Output comes back as structured JSON or CSV, ready to feed into whatever system you're already using, a spreadsheet, a CRM, or your own database.
What you get
- ✓A parser custom-tuned to your exact document format and the specific fields you need extracted
- ✓Structured JSON or CSV output, ready to import into your spreadsheet, CRM, or database
- ✓Testing against your real document samples until the extraction accuracy checks out
- ✓Handling for the format quirks specific to your documents (multi-column layouts, inconsistent field labels, scanned versus native PDFs)
- ✓Setup file and source code included
- ✓A handoff doc covering how the parser is tuned and how to extend it to a new document type later
How it works
- 1You share real document samples and the exact fields you need extracted from them.
- 2I build and tune the parser on a branch against your real samples, not a generic PDF library.
- 3I test it against your documents until the extraction is reliably accurate, then you try it yourself on a preview deployment.
- 4I deploy to production and hand off, including how to retune it if your document format changes.
Pricing
Fixed price, fixed delivery date. Not sure which tier fits? Book a scoping call and we’ll figure it out together.
Starter
- ✓AI parser tuned to one document type
- ✓Structured JSON or CSV output for your exact field list
- ✓Tested against your real document samples
- ✓Setup file and source code included
One document type with a consistent format that needs its key fields extracted reliably.
Standard
- ✓Everything in Starter
- ✓Handling for format variation within the same document type (different carriers, vendors, or layout versions)
- ✓Confidence scoring on extracted fields, so low-confidence values get flagged instead of trusted blindly
- ✓Direct integration into your existing spreadsheet, CRM, or database, not just a standalone output file
- ✓Batch processing for multiple documents in one run
A document type with more format variation, or a higher field count to extract accurately.
Advanced
- ✓Everything in Standard
- ✓A second document type added, with its own field mapping and tuning
- ✓Custom validation rules specific to your data (field formats, required fields, cross-field checks)
- ✓Pipeline integration so incoming documents parse automatically without a manual trigger
- ✓Accuracy review against a larger sample of your real document volume
- ✓Post-launch check on day 3 and day 7 after go live
Multiple document types, or a parsing pipeline that needs to run as part of an existing workflow.
Add-ons
- +Fast delivery: +$195 to +$750, the widest range on this offer since document tuning time varies most
- +Additional revision beyond the included round: +$195
- +Additional document type beyond what the tier includes: +$450 each
- +Handwritten or low-quality scan support: +$350
- +30 days of post-launch support: +$400
Questions
How accurate will the extraction be?
It depends on how consistent your document format is and how clean the source files are. I tune against your real samples and tell you honestly during testing where accuracy is strong and where a field needs a human check, rather than promising perfection on messy inputs.
Can this handle scanned documents, not just native PDFs?
Yes, with the right OCR step ahead of extraction, though scanned or handwritten documents run lower on accuracy than clean native PDFs. If your documents are scans, mention that before ordering so I can scope it correctly.
What if my document format changes later?
The parser can be retuned for a new format, and the handoff doc explains how. A meaningful format change is closer to a new tuning pass than a quick fix, so it's usually its own small follow-up rather than something that breaks silently.
Can you handle more than one document type?
Yes, that's what the Advanced tier and the add-on above are for. Each document type gets its own field mapping and tuning rather than forcing one parser to cover formats that don't actually match.
What do you need from me to start?
A set of real document samples (redact anything sensitive you don't want me to see) and the exact list of fields you want extracted.
Ready to scope it out?
A short call to confirm which tier fits and lock in a delivery date. No obligation.