AI email and lead-intake automation so an inquiry never sits unanswered
Inbox triage and draft replies built around how you actually respond, not a generic template.
Most inquiries that go cold don't get ignored on purpose. They land in an inbox at the wrong time, get buried under everything else that came in that day, and by the time someone gets to them the lead has already booked with whoever answered first. I build triage automation that catches an inquiry the moment it arrives, sorts it, and drafts a reply, so the gap between 'someone reached out' and 'someone heard back' stops depending on whoever happens to check email next.
This is built around your actual process, not a generic template. I pull real examples of inquiries you've handled well and train the triage rules and reply tone on those, so a drafted response sounds like something you would have written, not something a bot sent.
Standard and Advanced tiers extend past the inbox into lead capture: a form that feeds a tracker or CRM directly, follow-up sequences for leads that go quiet, and reporting on what's actually coming in.
What you get
- ✓AI-powered triage of inbox inquiries, sorted by type or urgency based on your real process
- ✓Automatic draft replies in your voice, ready for a quick review and send rather than a blank page
- ✓Rules and tone built from your actual past examples, not a generic script
- ✓Lead capture form wired directly to your tracker or CRM (Standard and above)
- ✓Follow-up sequences for leads that don't respond to the first message (Standard and above)
- ✓Reporting on inquiry volume, response time, and where leads are coming from (Advanced)
- ✓A handoff doc covering how the triage rules work and how to adjust them as your process changes
How it works
- 1You walk me through your current inbox and lead flow, and share real examples so I can map your actual triage rules and reply tone.
- 2I build the automation on a branch, testing it against real inquiries you've already handled to check the triage and drafts hold up.
- 3You review a batch of drafted replies on a preview and tell me what to adjust in tone or routing.
- 4I deploy to your live inbox, watch the first batch of real inquiries come through, and hand off.
Pricing
Fixed price, fixed delivery date. Not sure which tier fits? Book a scoping call and we’ll figure it out together.
Starter
- ✓AI triage for one inbox
- ✓Automatic draft replies based on your real examples
- ✓Setup file and source code included
- ✓Tested against real past inquiries before launch
A single inbox that needs incoming inquiries triaged and drafted, nothing more.
Standard
- ✓Everything in Starter
- ✓Lead capture form wired directly to your tracker or CRM
- ✓Follow-up sequence for leads that don't respond to the first message
- ✓Routing rules for multiple inquiry types (sales, support, general)
- ✓Reply tone tuned across a wider set of your real examples
A business that wants leads captured and tracked, not just replied to.
Advanced
- ✓Everything in Standard
- ✓Multiple inboxes or team members handled with role-specific routing
- ✓Reporting on inquiry volume, response time, and lead source
- ✓Custom follow-up sequences by lead type
- ✓Integration with your existing CRM's pipeline stages, not just a contact record
- ✓Post-launch check on day 3 and day 7 after go live
A team that wants full visibility into inquiry volume and response performance, not just automation.
Add-ons
- +Fast delivery: +$195 to +$495 depending on tier and turnaround
- +Additional revision beyond the included round: +$195
- +Second inbox beyond what the tier includes: +$300
- +Custom reporting dashboard beyond the Advanced tier default: +$400
- +30 days of post-launch support: +$350
Questions
Will replies sound like they were written by a bot?
That's the thing I build against directly. Drafts are trained on your real past replies, so the tone matches what you'd actually write, and the draft is there for a quick review before it sends, not an autopilot.
Does this send replies automatically, or does a person still review them?
By default, a person reviews and sends. Fully automatic sending is possible for low-stakes categories if you want it, but I set the default to review-first so nothing goes out that shouldn't.
What CRMs or trackers can this connect to?
Most tools with an API or webhook support, which covers the common CRMs and lead trackers. Tell me what you use before ordering and I'll confirm it's a clean integration.
What if my inquiries don't fit neat categories?
That's normal, and it's why the triage rules are built from your real examples instead of a fixed template. Messy or overlapping categories get mapped based on how you'd actually route them.
What do you need from me to start?
Access to the inbox in question, and a set of real past inquiries along with how you actually responded to them.
Ready to scope it out?
A short call to confirm which tier fits and lock in a delivery date. No obligation.